Office Manager

I. Job Summary

Supervises the day-to-day activities of office employees and functions. Office Manager with strong reporting and financial skills who can work independently, support the team, and handle month-end responsibilities with minimal supervision

II. Essential Duties and Responsibilities
 

• Provides day-to-day supervision and support to clerical staff. Delegates tasks and monitors workflow.
• Develops, documents and implements work methods and procedures as approved by appropriate manager.
• Experience supporting month-end accounting close; must be onsite during month-end. 
• Work closely with operations, finance, and other departments to manage pricing structures, reporting, and related administrative processes.
• Proven experience with cash handling, reconciliation, and coordinating secure bank deposits through armored transport services such as Brinks.
• Oversees one or more clerical processes including: billing processes, purchase orders, Visa orders, P-Card reconciliation, data entry, software updates, and office machine maintenance.
• Communicates and enforces company policies and procedures.
• Compiles reporting requirements. Develops, analyzes, and submits reports and data.
• Supervises team work processes and procedures and expenses, and supports programs which drive team performance toward departmental and organizational goals.
• Reviews and evaluates work to ensure quality, timeliness and ensures quality control in adherence to policies and procedures.
• Organizes and schedules all necessary resources required to accomplish activities.

III. Qualifications 

A. Required Qualifications  

• High School Diploma or GED (accredited)
• 4 years previous experience

B. Preferred Qualifications 

• Strong Excel skills and reporting experience
• Experience with payment systems (Coupa preferred)
• Accounting or finance background preferred
• Experience supporting month-end accounting close; must be onsite during month-end
• Experience with cash handling, reconciliations, and bank deposit preparation.
   

IV. Physical Requirements

Listed below are key points regarding physical demands, physical and occupational risks, and the work environment of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.
 

• Repetitive Motions
• Eye/Hand/Foot Coordination
• Sitting
• Talking
• Hearing

☒ Office: This job primarily operates in a professional office environment and routinely requires the use of standard office equipment such as computers, phones, copy machines, etc.
 

PAY: The expected base pay range for this office/on-site position is $78,000 - $88,000. This range represents a good faith estimate for this position. The specific salary offered to a successful candidate may be influenced by a variety of factors including the candidate’s relevant experience, education, training, certifications, qualifications, and work location.

V. Benefits 
At WM, each eligible employee receives a competitive total compensation package that includes medical, dental, vision, life insurance, and short-term disability. In addition, we offer a stock purchase plan, company matching on a 401(k), and more. Employees also receive paid vacation, holidays, and personal days. Please note that benefits may vary by site. 

 

If this sounds like the opportunity that you have been looking for, please click Apply.

WM (WM.com) is North America's leading provider of comprehensive environmental solutions. Previously known as Waste Management and based in Houston, Texas, WM is driven by commitments to put people first and achieve success with integrity. The company, through its subsidiaries, provides collection, recycling and disposal services to millions of residential, commercial, industrial, medical and municipal customers throughout the U.S. and Canada. With innovative infrastructure and capabilities in recycling, organics and renewable energy, WM provides environmental solutions to and collaborates with its customers in helping them pursue their sustainability goals. WM has the largest disposal network and collection fleet in North America, is the largest recycler of post‑consumer materials and is a leader in beneficial use of landfill gas, with a growing network of renewable natural gas plants and the most landfill gas‑to‑electricity plants in North America. WM’s fleet includes more than 12,000 natural gas trucks – the largest heavy‑duty natural gas truck fleet in the industry in North America. Healthcare Solutions provides collection and disposal services of regulated medical waste, as well as secure information destruction services, in the U.S., Canada and Western Europe. To learn more about WM and the company’s sustainability progress and solutions, visit Sustainability.WM.com.

Equal Employment Opportunity

For United States:  WM is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.

For Canada:  WM is committed to the principle of equal employment for all applicants and employees, without discrimination on the basis of all grounds protected by applicable human rights legislation. Accommodations are available on request for candidates taking part in all aspects of the selection process. Please notify us if you require accommodation.

Real ID

In order to travel by air or access federal property, federal law requires individuals have a REAL ID or an acceptable alternative. This position may require the successful candidate to travel by air for business reasons or service federal property. Accordingly, successful candidates must have, or be willing to obtain, a REAL ID or TSA‑approved alternative.